Text Appointment Reminders: Process and Real-Life Examples

Let’s face it, we’ve all missed an appointment or two before.

Whether it’s a follow-up consultation or an open house showing, it’s so easy to let appointments slip from your memory.

With how fast and busy our lives have become, it’s getting increasingly harder to keep track of everything.

People can get caught up with a lot of stuff on the go and forget an important appointment they had made prior.

And as a business, you will be wasting valuable time and resources on customers who are not going to show up.

Fortunately, there is a solution to how you can send a reminder text.

The ideal way to notify clients about upcoming appointments or payment reminders is through text messaging.

Now, you might be thinking that you’re going to have to manually send reminders to each client—you may as well call them.

But, don’t fret; sending text appointment reminders is anything but complicated.

All you need to do is find a decent SMS reminder service.

They can automate the entire process, saving you the trouble of doing the whole work on your own.

Once you find a software that meets your needs, it’s smooth sailing from then on.

The software will automatically send SMS messages to clients reminding them of upcoming appointments.

Appointment Reminder via Automated Text Message

There are a lot of companies that offer automated appointment reminders.

Since SMS has a higher open rate, it's more beneficial for you to use text reminder services than email reminders.

Essentially, what you need to do using these services is select who you’re contacting.

Then, you either create or use ready-made templates and schedule the SMS reminders.

From bookings and reservations to reminders and follow-up messages, the software manages the whole process.

The text message appointment reminder system automates tasks that would otherwise be a logistical nightmare to take care of.

Medical Appointment Reminder via Text

The healthcare industry is one of the more prominent users of SMS messaging mainly to remind patients of their appointments.

The reason is simple—medical institutions lose a lot of money and resources due to no-shows.

Text message reminders have proven to reduce no-show patients by 25–30% on average.

Not only that, but the affordability of SMS shows why the healthcare industry relies on this channel for appointment reminders.

Doctor's Appointment Text Message Samples

“Please don’t forget your appointment with Dr. Brown on [date/time] at our office. Please reply to confirm or cancel.”

“Hello! You have an appointment with Dr. Carmicheal on [date/time].”

“Dear [patient’s name]. This is a friendly reminder about your appointment with Dr. Wallace. Your appointment is [date/time/place]. See you then!”

Text Message Appointment Reminder Examples

If you’re still having a hard time picturing what appointment reminders look like in different industries, you can find plenty of ready-made messaging templates on our website.

As long as you mention who your message is from and highlight the appointment time and place, you can start sending SMS reminders.

Here’s a brief list to paint a better picture for you regarding sending text message reminders.

“Dear [client’s name], this is from [company name] to remind you of your appointment on [date] from [time] till [time]. If you need to reschedule, please contact us at [company phone number].”

“Dear [client’s name], this is a reminder from [company name] about your appointment on [date] from [time] till [time]. If you need to reschedule, please contact us at [company phone number].”

“Hi [client’s name], this is a reminder for your appointment on [date/time]. Reply “Y” to confirm, “N” to cancel, or STOP to quit.”

“Hi [client’s name]. This is [your name] from [company name] reminding you about our appointment at [date/time]. Please fill out the paperwork I emailed prior to our meeting. Thanks!”

“Hello [client’s name], just a reminder that your appointment is today at [time]. Please let us know if you are unable to make it – [phone number].”

“Hi [client’s name], this is [your name] from [company name]. You have an appointment booked for tomorrow, [date/time]. Please text “Y” to confirm. Thanks!”